Category: Google

Google Forms has changed their restrictions

11/16/2021

Google has changed where the restrictions are in forms. By default users OUTSIDE of @granitesd will NOT be able to view your form. This makes sense for child privacy reasons. IF you want other people in the world (such as parents, or community members) to access your form you must UNCHECK the "Restrict to users..." button in the form "Settings." This function used to be accessible when you shared the link. Not anymore!

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Techie Tuesday #5

11/16/2021

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Installing Google Drive on your PC

Q. Why would you want to do that?

A. So you do not have to go to your Google Drive in a browser to get to your files.*
A. It is easier to save files to your G drive that way. Instead of saving to your C:Drive or My Documents you can save to your G:Drive and have access to that file on all your devices.*

Caveats
*1 - If you open a document from your G:Drive... It still takes you to a web browser and your Google Drive!
*2 - Of course you can do the same thing with your OneDrive account.

Personally? - I have it installed - BUT don't use it. It just seems like another link in the chain that could break. I also have more than one Google account. And it will take up quite a bit of space on my PC's. I am okay with accessing/seeing my files in a browser. BUT I could see advantages to it if you want it installed. Watch the video below to learn how.

Viral Rundown

It is always fun (and scary) to see what people “believe/repost” and get sucked in to believing is true. Please always check things out first! https://rumors.newslit.org/

Below is a nice graphic from a Pennsylvania College library! Or of course you could use your own schools page!
https://www.theolycenter.org/news-or-not.html

via GIPHY

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Nearpod ideas

12/7/2020

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I did not created this but here are some ideas on how to use Nearpod. Please open it full screen and view at your own pace.

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Search Google Drive

11/23/2020

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... and NOT see all the student files!

Remember that Google thinks you want to see and find EVERYTHING and ANYTHING. But in reality you're only looking for YOUR own files!

Watch the video to see how to search or display only YOUR items.

I forgot to mention... After you click your icon it will say "owner:me" in the search bar. Then type what you are looking for!

It is different in Drive, than in your Document type. Either;
Click "Your icon" in the search box or
Click "Owned by ..." in the column heading.

This may not seem like that big of a deal to most. But when you have 150 students and 10 assignments (at least) that turns into 150 x 10 or
1500 extra documents you may (not need to) see!

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Chrome vs. Drive

8/5/2020

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Google Drive and Chrome are different things to log in to!

Google Drive

Is a website that stores files. Go to Google.com and sign in. You can sign in using different browsers or apps.
Accesses.

Documents
G-mail
All other Apps

Chrome

Is software that can store specific and personal information. Go to settings/people. Use "Manage People" to log in with a second profile
Accesses

Browser settings
Bookmarks
Extensions/Tools
Personal Settings (auto fill)
Open pages (History) on other devices.

Thoughts!

Logging in to a Chromebook logs in you in to BOTH Google Drive AND Chrome.
You CAN log in to TWO windows of Chrome (and Drive) with different accounts. No need to log out of one account to access another.
You CAN log in to Chrome (or Drive) with a personal account on a school Chomebook AFTER you log in to the Chromebook with your GSD account. But you cannot log in to the Device.
You can easily confuse yourself if you are logged in twice to different browsers!

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Clearing the Cache

7/15/2020

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Steps to go with pics!

Top right click the 3 dots
Click on Settings
Search for "Cache"
Click on "Cache"
Be sure the boxes are checked (feel free to click the advanced tab and see your other options)
Click the "Clear data" button.

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Great Extensions

5/15/2020

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Attendance, Reactions, Grid view

Yes, we are getting close to the end of our quarter of Covid19 but I don't think this teaching style is going to go away. Here are a few extensions that you will probably love after you use them.

Grid view - is mentioned in another post but shows up again here.
Nod Reactions https://chrome.google.com/webstore/
Great feedback from students. They can raise hands and send emojies. Students will need to download extension and install on their end too. Give them the link to download it.
Attendance. Two options:
- Google Meet Attendance - https://chrome.google.com/webstore/
  Very simple to use right click on the Users and select Meet attendance to download a spreadsheet of who is in your meet.
- Meet attendance https://chrome.google.com/webstore
  Many more options but that makes it more cumbersome too. I thought it was too much and did not review it in the video.

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Teacher Office Hours

4/16/2020

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At the start of this Covid19 thing we created an "Office Hours" calendar. Here is an update!

Please be sure to use the calendar so students, parents, and your principal knows that you are attempting to connected with your students and when.
It works best with Google Hangouts Meet. BUT if you are using something else (A "Room", Teams or Zoom) you can still add your link to this calendar.
All is explained in this wonderful perfect video! But please e-mail or ask me any questions! ksmedberg@graniteschools.org
I have added most of you to this calendar (as an editor) but if I missed you please send me your @granitesd.org e-mail address.

Basic Steps

Open the calendar link in Canvas
Click on the calendar to create an event (if you cannot create an event you must e-mail me your @granitesd.org e-mail and I will get you edit rights)
Click "More options"
Set your time and date (NO all day or repeating)
Add Conferencing "Hangouts Meet" (unless you are adding your own Teams, Zoom link)
Be sure it is on the CORRECT calendar. "Teacher Office Hours"
Save. Done. Be sure you are in your office hours!

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Video Chat Options

4/11/2020

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These are in order of preference for Teacher - Student conversations

Canvas "Inbox" not for live video or "Office Hours" but your first line of communication! (I also recommended NOT forwarding student messages to your e-mail. Keep Outlook e-mail for employee things and student stuff IN Canvas)
Google Meet (Instructions are here or on their site)
Teacher - Student / teacher - teacher
Both teachers and students should already be logged in and know how to use their @granitesd.org accounts. Go to the waffle find Meet. Yes there is an app in your app store.
MS Teams Chat (instructions from "them")
Teacher - teacher / teacher - student / student - student
Log in to www.office.com with your @graniteschools.org account. Find Teams. (The Purple T tile.) Use the Chat feature. Students can log in with their 9#@graniteschools.org. BUT most don't know that. Yes, there is an app in your app store.
Skype For Business (Link to support)
Teacher - teacher (or Staff/Employees) on GSD Devices. Does not work on Chromebooks. YES, there is an app in your app store. We have been using this for years. But it is going away as we move to Teams
Zoom
Is not recommended as there are too many security risks. Also we spend $$$ on the above options and we have been using them for years now anyway!

Good ideas from the Chariot Group.

15 Video Conferencing Personal Etiquette & Protocols

Wear work-appropriate clothing and be sure your work space is orderly
Frame the camera correctly and pay attention to what is behind you
Have the right light and be cognizant of back lighting and distracting glare
Be aware of outside noise and when possible, schedule meetings in a quiet space
Be courteous to other participants and don't carry on side conversations
Look directly at the camera, maintain eye contact, be present and stay seated
Speak clearly, don't shout and keep body movements minimal
Be aware of visual alignment with your camera positioned above your monitor
Avoid distractions such as your phone and leave the keyboard alone
Don't interrupt other speakers and use the established meeting cues
If other participant cameras are on, yours should be also
If you have signed in, use your first and last name, not a nickname or handle
Eat before or after a video conference call, not during
Remember that mics and cameras are live
If you are interrupted by a call, child, etc., mute your audio and disable your camera while you’re dealing with the interruption. Return discretely to the video meeting without unnecessary explanation.

10 Video Conferencing Etiquette Operational Protocols

Test your technology before the meeting to ensure it is working correctly
Start and end on time, virtual time is just as important as "real" time
Have an agenda and perhaps a time keeper
Have a moderator if you can to help people stay on track and engaged
Identify meeting cues such as raising hands, sharing documents, etc.
Briefly explain technology features available such chat pods, etc
Begin with a safety minute and/or housekeeping moment
Remind participants to mute their mics when not speaking

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Grid View Brady Bunch style

4/11/2020

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Google Meet

Everyone loves the grid view in Zoom. So everyone is copying it!!! Here is an extension for you to use Grid view with Google Meet. Instructions are on their website.
https://chrome.google.com/webstore/detail/google-meet-grid-view/bjkegbgpfgpikgkfidhcihhiflbjgfic