Category: Microsoft

Updating your stuff

8/5/2020

PC's	Chromebooks (and Chrome)

Part A - Windows update

Click on the Windows icon (#1 below) and start typing u-p- d-a... (updates) "Check for Updates" should pop up.
Click on the "Check for updates" box
Restart when or if it tells you to.

Click the 3 dots by your name.
Click on "Help"
Click on "About Google Chrome"

It will then say what version of Chrome you are using and if there is an update. Different devices can only run certain versions of the software so I cannot tell you the latest version.

Part B - Update GSD "stuff"

Click the Windows Icon. Click All Apps.
Scroll Down to the I's and click "Ivanti Management"
Click “Security Scan”.
Lock your computer. (Windows key L)
Go home! ;) Or do something else while the updates run...

However it may be best to have us re-provision your computer.

Other software

Normally you can check for updates in any software under a "Help" or "About" tab (or menu). It all depends on which software you are using. Perhaps it is settings as well and when the software starts there is a message that tells you there is an update. You can turn that off (or on) by checking some box in settings (preferences) for that software.

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Video Chat Options

4/11/2020

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These are in order of preference for Teacher - Student conversations

Canvas "Inbox" not for live video or "Office Hours" but your first line of communication! (I also recommended NOT forwarding student messages to your e-mail. Keep Outlook e-mail for employee things and student stuff IN Canvas)
Google Meet (Instructions are here or on their site)
Teacher - Student / teacher - teacher
Both teachers and students should already be logged in and know how to use their @granitesd.org accounts. Go to the waffle find Meet. Yes there is an app in your app store.
MS Teams Chat (instructions from "them")
Teacher - teacher / teacher - student / student - student
Log in to www.office.com with your @graniteschools.org account. Find Teams. (The Purple T tile.) Use the Chat feature. Students can log in with their 9#@graniteschools.org. BUT most don't know that. Yes, there is an app in your app store.
Skype For Business (Link to support)
Teacher - teacher (or Staff/Employees) on GSD Devices. Does not work on Chromebooks. YES, there is an app in your app store. We have been using this for years. But it is going away as we move to Teams
Zoom
Is not recommended as there are too many security risks. Also we spend $$$ on the above options and we have been using them for years now anyway!

Good ideas from the Chariot Group.

15 Video Conferencing Personal Etiquette & Protocols

Wear work-appropriate clothing and be sure your work space is orderly
Frame the camera correctly and pay attention to what is behind you
Have the right light and be cognizant of back lighting and distracting glare
Be aware of outside noise and when possible, schedule meetings in a quiet space
Be courteous to other participants and don't carry on side conversations
Look directly at the camera, maintain eye contact, be present and stay seated
Speak clearly, don't shout and keep body movements minimal
Be aware of visual alignment with your camera positioned above your monitor
Avoid distractions such as your phone and leave the keyboard alone
Don't interrupt other speakers and use the established meeting cues
If other participant cameras are on, yours should be also
If you have signed in, use your first and last name, not a nickname or handle
Eat before or after a video conference call, not during
Remember that mics and cameras are live
If you are interrupted by a call, child, etc., mute your audio and disable your camera while you’re dealing with the interruption. Return discretely to the video meeting without unnecessary explanation.

10 Video Conferencing Etiquette Operational Protocols

Test your technology before the meeting to ensure it is working correctly
Start and end on time, virtual time is just as important as "real" time
Have an agenda and perhaps a time keeper
Have a moderator if you can to help people stay on track and engaged
Identify meeting cues such as raising hands, sharing documents, etc.
Briefly explain technology features available such chat pods, etc
Begin with a safety minute and/or housekeeping moment
Remind participants to mute their mics when not speaking

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Grid View Brady Bunch style

4/11/2020

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Google Meet

Everyone loves the grid view in Zoom. So everyone is copying it!!! Here is an extension for you to use Grid view with Google Meet. Instructions are on their website.
https://chrome.google.com/webstore/detail/google-meet-grid-view/bjkegbgpfgpikgkfidhcihhiflbjgfic

MS Teams (Chat video)

They're working on it is all I know. When will GSD get it? Fabulous question - I have no idea.

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Updating your stuff

PC's

Chromebooks (and Chrome)

Other software

Video Chat Options

Good ideas from the Chariot Group.

Grid View Brady Bunch style

Google Meet

MS Teams (Chat video)

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