​Zoom Account| Custom Link | Personal Room | Options | Pick a time 

Night of PTC  | Your appointments | Start Your Zoom

Getting ready for PTC

Click here to see if the school has your "Zoom link Parent Teacher Conferences"
If not please get it to the office or Keith to put on the school website. 

This might already all be done but you should check.
  1. Log in to Zoom.us at the top right click your icon
  2. Make sure you have your @graniteschools.org and are licensed.
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3. On the left click "Profile". Find your "Personal link", click the winky eye and make sure it is your username. 
4. If not click "Customize" and change it.
5. Be sure it is correct. Click the eyeball if you need to.
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6.   On the left click "Meetings"
7.   Click on the "Personal Room" tab
8.   Copy the URL to use later in Pick-a-Time and Google form.
9.   Click Edit
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10.   Be sure Passcode is UNCHECKED and Waiting room IS checked.
11.   Video Host and Participant check On and On
12.  Save. Log out.
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​​Click here and log in to Pick a time in a new tab. Click on Admin UI at the top​

(If you see more that one event.. Select (or highlight) the Current event you need to edit, then click the orange button (Go to event).
​Click on Admin UI

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DO NOT edit anything on the main page.  MAKE SURE your page looks like the image below!
​You might have to click on your name on the right.
  1. On the left click on "Events" and
  2. Click "Management".
  3. Click the X in the blue boxes to block out your breaks as directed by the admin.
    On the Far Right are a few columns. 
  4. Add your room #
    There is no Save button. 
    Continue below if we are doing both nights with the scheduler 
    At the top click the "Event Management" drop down.  It should currently say (something similar to...)  In person night... Change it to the Virtual night.  Block out your time slots again for the second evening.
  5. PASTE  your Zoom URL there. (You copied it in #8 above)
  6.  Log out.
If you ever see THS screen (image below)  You are in the wrong spot.  DO NOT change anything here.
(You need to go to Events and Management of your own event!)
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If you screen looks like this click the drop down ? and change the date
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4 and 5.  If it looks like this you don't have to switch nights!  Paste room and zoom in their columns!
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You're done (for now) and can wait for parents to sign up!

BEFORE Conference night please open your meeting and make sure:
   - Zoom is up to date (it will auto update but might take a few minutes)
   - You remember how to zoom!
   - to move the slider (maybe).  It's just above the camera!
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Camera block must be open to use the camera!

AFTER 3 PM On the night of.  I will e-mail you your schedule.
​But it you would like to see it yourself you can... Keep reading.

Check your Pickatime schedule and be sure to follow it.
Log in and click on "Printable Schedule".
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To print or view your schedule in Pickatime
  1. When you log in to pickatime the default should be your Event Report page.  If not click on "Event Reports."
  2. Choose your “Event” aka Day
  3. Click print (the office will want to know how many show up also)
Or… do you need to print?  You can view your schedule on-line.
You decide!
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You can also check the box to "Show All Slots" for a better visual of your night.
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A few minutes before the scheduled meeting... Go to Zoom.us and login.
  1. Click on Meetings
  2. Click on Personal Room
  3. Click start
When parents join, you will get a message either as a pop up or listed on the side or top.  Click "Admit xxx" at their scheduled time.
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Also...
Since we have so many "Student Teachers"... After you admit someone you can right click on their name and make them a Co-Host...
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