Getting ready for PTC

Setting up your Zoom personal room
This might already all be done but you should check.
  1. Log in to Zoom.us at the top right Click our icon
  2. make sure you have your @graniteschools.org and are licensed.
  3. On the left click Profile. Find your personal link, click the winky eye and make sure it is your username. 
  4. If not click customize and change it.
  5. Be sure it is correct. Click the eyeball if you need to.
  6. On the left click Meetings
  7. Personal room
  8. Copy the URL to use later in pickatime and google form.
  9. Click edit.
  10. Be sure Passcode is UNCHECKED and Waiting room IS checked.
  11. Check On and On
  12. Save
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Setting up PickaTime
​Click here and log in to Pick a time. Click on Admin UI at the top
(If you see more that one event.. Select (or highlight) the Current event you need to edit, then click the orange button (Go to event).
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  1. On the left Click on Events
  2. Click Management.
  3. Click the X in the blue boxes to block out your breaks as directed by the admin.
    On the Far Right are a few columns. 
  4. Add your room #
  5. PASTE  your Zoom URL there. (You copied it in #8 above)
    There is no Save button. 
    Click on your name and Log out
    Or continue below if we are doing both nights with the scheduler
    At the top click the "Event Management" drop down.  It should currently say (something similar to...)  Virtual night...
    Change it to the in PERSON night.
    3.  Block out your time slots again for the second evening.
    4.  On the far right ADD your room number.
    5.  Log out.

Click here to see if the school has your "Zoom link Parent Teacher Conferences"
If not please get it to the office or Keith to put on the school website.

You're done (for now) and can wait for parents to sign up!

BEFORE Conference night please open your meeting and make sure:
   - Zoom is up to date (it will auto update but might take a few minutes)
   - You remember how to zoom!
   - to move the slider (maybe).  It's just above the camera!
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Camera block must be open to use the camera!

On the evening of PTC...



Check your Pickatime schedule and be sure to follow it.
Log in and click on "Printable Schedule".






​To print or view your schedule in Pickatime
  1. When you log in to pickatime the default should be your Event Report page.  If not click on "Event Reports."
  2. Choose your “Event” aka Day
  3. Click print (the office will want to know how many show up also)
Or… do you need to print?  You can view your schedule on-line.
You decide!
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You can also check the box to "Show All Slots" for a better visual of your night.

A few minutes before the scheduled meeting... Go to Zoom.us and login.
  1. Click on Meetings
  2. Click on Personal Room
  3. Click start

When parents join, you will get a message either as a pop up or listed on the side or top.  Click "Admit xxx" at their scheduled time.

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Also...
Since we have so many "Student Teachers"... After you admit someone you can right click on their name and make them a Co-Host...